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AFAC
North Africa Cultural Program – Regional Fund Application for Independent Arts and Culture Entities
SUBMISSION GUIDELINES
  • This is the North Africa Cultural Program – Regional Fund application for independent arts and culture entities (institutions, collectives, spaces, networks)
  • Please note that for practical and contextual reasons, we mean by Entity any structure ranging from a registered NGO to a non-registered NGO, non-profit, social enterprise…
  • Grants under the Regional Fund only support projects that involve collaborations between arts and culture entities from at least two of the five North African countries (Morocco, Algeria, Tunisia, Libya and Egypt) but may also include additional partners from the rest of the Arab region, Africa, and beyond. However, the applicants (two or more) must be based in at least two different North African countries.
  • There is one rolling call and only in 2019. The grant duration is roughly November 2019 until March 2022.
  • Please consult our guidelines regarding criteria, eligibility and submission very carefully before completing and submitting your application.
  • After you begin the application, you may save and return to it at any time. Drafts are retrievable through you account dashboard under "My Draft Applications". You will not be able to edit your application once it is submitted
  • Please make sure you save your application as a draft after finishing each section (each 10 to 15 minutes) to avoid losing what you have filled in.
  • Please note that neither drafts nor submitted applications will be accessible to you once the deadline has passed.
  • Applicants who already have a current open grant from AFAC in any category are eligible to apply.
  • Fields marked with the asterisk (*) sign are mandatory. Your application will not be submitted if any of these fields are left empty.
  • Please adhere to the stated minimum and maximum number of words assigned to the various sections in the form.
  • Saving a draft or submitting the application with uploads may take some time. Please do not close your browser before you are notified that the application was saved.
  • Please adhere to the requested file extensions and sizes assigned to fields in the form.
  • Please consult the SUPPORTING MATERIAL section at the end of the application to make sure you have all the required materials before completing your application.
  • If you have any technical questions about the application please contact us at: rachad.chamoun@arabculturefund.org
  • For further inquiries, please contact: nacp@arabculturefund.org
  • Application deadline: This is a rolling call. Call opens 15 May. Applicants have the possibility to submit their applications either by the 1 August 2019 with announcements of grantees expected in October 2019; or by 1 November 2019 with announcements of grantees expected in January 2020. Applicants can only apply once and to one of the two deadlines.
APPLICATION SUMMARY
Name of the Lead Entity*
When did the Lead Entity begin working? *
Location of the Lead Entity's Headquarters*
Partnering Entities*
Name Of The Entity
Location Of The Entity's Headquarters
Main Field Of Work
Project Title*
Project Synopsis*
(no more than 60 words)
ABOUT THE LEAD ENTITY
Name of the Entity in Arabic*
Tell us briefly what inspired the creation of your Entity*
Entity's Vision, Mission and Objectives*
List in bullet points the vision, mission and objectives of your Entity
Field of Work*
Specify the discipline(s) and describe the areas of work (i.e. training, re-granting, festivals, exhibitions, research, archiving,…)
Where does the Entity work?*
List country(ies) and cities
Board Members*
(or any equivalent governing body)
Name
Position
Entity's registration document (if applicable)
Please upload an official document that proves that the Entity legally exists.
Permitted file types: pdf, jpg, jpeg, bmp, gif, png, tif, tiff. Maximum file size: 10MB.
Upload the organigram of the Entity or provide a list of team members and their functions.*
Permitted file types: pdf, doc, docx, jpg, jpeg. Maximum file size: 10 MB
Name of the Head of Entity*
Name of the Deputy Head of Entity (or an equivalent senior staff)*
Upload the CV of the Head of Entity*
Permitted file types: pdf, doc, docx. Maximum file size: 10MB
Upload the CV of the Deputy Head of Entity (or an equivalent senior staff)*
Permitted file types: pdf, doc, docx. Maximum file size: 10MB
Entity’s Brief History*
Please describe any major changes that had occurred within your Entity since establishment on the level of vision, mission, and programs/activities. Please provide a list of past programs/activities that are not active anymore with a description of each.
Entity's Current Programs/Projects*
Please list all the programs and activities that are currently run by the Entity including a description of each.
Entity's Financials*
Please fill in the Entity’s financials for the past three years.
Year
Budget
Income USD
Expenditure USD
If all the Entity's financials information is not readily available, please explain why.
Sources of Income*
List type (membership, in-kind, donor, private, income-generating…) and percentage of total income next to each
Past Projects*
List at least 3 projects carried out by the Entity in the past five years
Title
Year (s)
Total Budget (USD)
Project Type
Annual Report*
Please provide an online link to your latest annual report or any equivalent document.
Audit Report*
Please provide an online link to your latest audit report or any equivalent document.
Entity’s References*
Please give details of two individuals who can provide an informed opinion of your work. We may wish to contact them during the selection process to seek formal references.
Name
Professional Role Or Relationship To The Entity
Phone Number
Email
Contact Details
Phone Number*
Email*
Website of Entity*
Mailing address and/or P.O. Box *
City*
Country*
Previous Grants
Has the Entity previously received a grant from AFAC?*
If yes, please fill in the following fields.
Project Title
Grant Year
Grant Type
Has your Entity received a grant from the Swiss Cooperation Office or Swiss Embassy? *
If yes, please fill in the following fields.
Title
Aim Of Grant
Duration Of Grant
Have you received support for regional projects from any other donor before? *
If yes, please fill in the following fields.
Project Title
Type Of Project - Festival, Training, Archiving…
Start MM/YYYY
End MM/YYYY
Countries Involved
Total Budget In USD
Source Of Funding
PROJECT INFORMATION
Project title in Arabic
Project Description*
Please tell us in detail what this project is about.
Project History
If the proposed project is a continuation/expansion of existing/past ones, please provide a brief overview of its history and an overview of earlier phases (and outputs).
Mention what the lessons learnt are from the previous phase and/or provide findings and/or evaluation.
Start Date*
(mm/yyyy)
Please indicate when work on this project will begin or has begun?
Note that the timeline of the project cannot be less than two years and can run up to March 2022.
End Date*
Please indicate when work on this project will be completed?
Please note that the grant is effective latest up to March 2022.
Main Goal*
Describe the overall impact (long-term effect) this support will contribute to
Objectives*
Please describe the objectives (direct effect) and how this funding will improve the situation you are trying to address. What will change?
Target group*
Who are the direct target groups participating in your project and how will they benefit?
Who are indirect beneficiaries and how will they benefit?

Please provide an approximate breakdown of groups in terms of profiles, age, gender, if applicable, and any additional information. Provide figures where possible.
Methodology*
HHow are you going to achieve the objectives? What is your approach, strategy, method of implementation or activities you will undertake?
What are the outputs? List and describe those outputs whether they are products or services. List key activities.
Partnership*
What is the role of each partner involved in this project?
What is the value-added of each partner?
Who are the potential stakeholders?
Please upload the Implementation Plan
Use the following implementation plan template
Permitted file types: xlx, xlxs, pdf. Maximum file size: 10 MB
Location*
Please indicate the geographic areas where the proposed project/activities will be implemented.
Audience Engagement*
Indicators and Follow up Please explain how you will know that your project has been successful.
Formulate 1-2 indicators (qualitative and quantitative) per output and objective.
Please describe the monitoring and evaluation process and tools you will use to assess progress along your indicators.
If needed, external monitoring and evaluation expertise may be solicited as part of this proposal.
Challenges*
What are possible risks to the project? How does your entity plan to reduce or manage those risks?
PROJECT COST
Total Budget of Project (USD)*
Numbers only. Please do not use letters or any kind of punctuation, separation or signs. Do not use spaces.
Amount requested (USD)*
Numbers only. Please do not use letters or any kind of punctuation, separation or signs. Do not use spaces. Please note that the maximum requested amount should not exceed $300,000.
Detailed budget*
Please upload the detailed budget for this grant using the AFAC Budget Template
Permitted file types: xlx, xlsx. Maximum file size: 10 MB
Are you receiving (or have applied to) funding from other sources?*
If you answered yes, please complete the following section.
Source
Amount (USD)
Status (confirmed/unconfirmed)
REFERENCES OF TWO OTHER DONORS OF THE ENTITY
Please provide the requested info of two other donors that have supported your Entity
Donor
Contact Person
Email
SUPPORTING MATERIAL
  • It is highly recommended to submit supporting material/samples for the project you are applying with.
  • Applications lacking in supporting material will not be considered for evaluation nor will the applicant be contacted to send the missing material.
  • It is mandatory for every partnering entity of the project to fill in the Entity Information Template.
  • It is mandatory to submit samples of previous works/projects (up to three maximum). For projects involving residencies, the following supporting materials are required:
    - Proof of committed venues
    - Proof of consent of resident artists if it is a curated initiative
    - Proof of clear procedure for selecting artists in case of an open call process
  • For projects involving training, the following supporting materials are required:
    - Curriculum of the training
    - Trainers; CVs and agreement/commitment letter from the trainers attesting to their participation
  • For projects that involve multiple performances / festivals (theater, dance, music, screenings and multidisciplinary projects), the following supporting materials are required:
    - Proof of consent of participating works
    - Proof of committed venue/space
  • For projects that include exhibition of artistic/cultural work, the following supporting materials are required:
    - Proof of consent of exhibited artists
    - Proof of committed venue/space
  • For projects that involve work with external consultants, a commitment letter from this second party is required.
  • For projects that involve archiving initiatives, the following supporting materials are required:
    - Proof of consent of archives’ owners/collectors
    - Information describing the usage of the archives (whether it is an open source or not)
  • For projects that involve development of framework for arts and culture education and cultural policies or other publication related to discourses on the arts in the region, the following supporting materials are required:
    - Consent of the participating experts
    - Mapping references
  • Supporting files/samples of current submitted project and/or previous work smaller than 10 MB can be uploaded directly to the application.
  • Supporting files/samples of current submitted project and/or previous work exceeding 10 MB should be included as links to files on sharing websites (such as Dropbox, Vimeo, YouTube…).
  • For further inquiries regarding supporting material, contact AFAC grants management team.
Partnering Entities*
Please upload a zip folder or a combined PDF file containing the Entity Information Template filled by all partnering entities (Except for the lead entity)
Previous Projects
Previous Projects Links
Please add a maximum of three link to supporting material related to the projects you added in the "Past Projects"
Project Title
Link
Password (if Any)
SAMPLES FROM SUBMITTED PROJECT*
Please make sure you use at least one of the following ways to provide samples from the submitted project
Submit Links
These should be at least one item. They should be items that support the artistic content of your proposal and can be anything from writings, research, images, videos, to fully produced works. These can be full length items or extracts.
Please provide a password in case that was necessary to access the files. Please make sure to make those links available until the evaluation process is closed and the results are announced.
Description
Password (if Any)
Link
Upload a File
This section is for supporting material that is not available as link in addition to supporting material requested in case your project involves training, book, collective exhibition. Please consult the Supporting Material section above.
Permitted file types: zip, rar, pdf. Maximum file size: 10MB.